All proposals must be received by the Office of Sponsored Programs (OSP) at least five business days before the sponsor deadline. Once a completed proposal is received by OSP, the grant coordinator:
- Reviews all of the components to ensure they are complete
- Adhere to the sponsor guidelines
- Follow formatting requirements
- When requested, the grant writer will analyze the narrative to ensure a compelling argument has been made, sections flow effortlessly and that no typographical errors have been made.
Once the entire proposal is complete, the grant coordinator will route the Proposal Processing Form for signature. This form will include all of the basic information about the project, such as the sponsor, deadline, project dates and budget.
Signatures are required from the PI, Co-PIs, AVCs or department heads and the chief science officer. A listing of the AVC and department heads can be found on the OSP website. If there is any question about who will approve a submission, contact the OSP.
The ultimate approval will be obtained in a cover letter from the chief academic officer (CAO) and president of the GHS Health Sciences Center. Currently, the CAO is the authorized organizational representative for GHS for all outgoing submissions and award acceptance documents. An example of these forms can be found in APPENDIX I.
All submissions will be done through OSP. The proposal will be submitted to the sponsor by the grant coordinator, whether the submission is via grants.gov, online submission form or emailed/mailed directly to the sponsor.
The grant coordinator will also obtain a confirmation of receipt by the sponsor. After this confirmation is received, a complete file of the submission will be sent to the PI for their records.