Principal investigators (PI), project teams, grants coordinators and monitors, fiscal managers and business officers work together with Post-Award Grant Management to meet all contractual obligations and to follow regulations throughout the administration of each sponsored program.
Since sponsored programs bring significant financial support to Greenville Health System (GHS), proper administration of such programs increases the organization’s opportunities for new and renewed grants and contracts.
The PI is principally responsible for the sponsored program and is obliged to comply with the award conditions. OSP will assist the PI or other departmental personnel by explaining any financial matters that the PI may not understand. Recipients of federal grants and contracts must comply fully with applicable federal requirements, detailed in the Office of Management and Budget Circulars. The PI’s responsibilities include:
Applying Expenses to a Project
In order to ensure timely reporting and proper billing for sponsored projects, all charges and adjustments to sponsored projects must be promptly recorded in the accounting system. Accordingly, PI’s should review expenditures on the grant at least monthly via the Grant Activity Report and the Transaction Detail Report.
If necessary changes, transfers or adjustments are identified during this review, these should be processed immediately (unless they are already in process but not yet posted to the monthly status report). Auditors may disallow late charges, transfers and adjustments to sponsored accounts.
Monitoring Subcontracts
The PI is responsible for certifying technical progress and expenditures. The PI must sign the subcontractor’s invoices before payment is made. Post-award grant management is responsible for:
- Monitoring the expenditures to ensure that the total subcontract is not exceeded
- Ensuring required audits are performed
- Requiring corrective action on findings
Changes in Subcontracts
Any changes needed in the subcontract should be discussed with the appropriate person in OSP to determine if the subcontract can be amended or changed. If a new subcontract is needed during the life of the project, the Office for Sponsored Programs will negotiate the subcontract.
